Company Registration & ROC Support in Sri Lanka – From Name Approval to Ongoing Company Secretarial Services
Starting a company in Sri Lanka should not become a frustrating process of submitting forms, waiting for approvals and trying to understand why an application has been returned.
From choosing the right company name to preparing professional incorporation documents, submitting Beneficial Ownership information and dealing with ROC corrections, every stage needs to be handled carefully.
And incorporation is only the beginning.
After your company is registered, you may need to update directors, appoint or change a company secretary, amend your Articles of Association, change the registered office, make share-related changes or submit other ROC forms.
MAPA Corporate Services (Pvt) Ltd provides end-to-end company registration and company secretarial support in Sri Lanka — whether you are starting from scratch or your application is already stuck somewhere in the process.
Need Help Registering a Company in Sri Lanka?
You may be:
- Trying to choose a company name
- Unsure whether your preferred name will be approved
- Waiting for name reservation approval
- Dealing with a rejected company name
- Preparing your incorporation documents
- Unsure how to prepare the Articles of Association
- Confused about BO01 and BO05
- Waiting for your incorporation application to progress
- Asked to correct or resubmit your application
- Already incorporated and need to make changes to your company
You don’t have to manage every stage yourself.
Our team can assist from company name selection through incorporation and ongoing ROC/company secretarial requirements.
📞 Talk to MAPA Corporate Services
WhatsApp / Phone: +94 77 011 7760
WhatsApp: +94 70 286 1981
Email: info@startabusinessinsrilanka.com
1. Start With the Right Company Name
Your company registration starts with the name.
However, choosing a company name is not simply about finding something that sounds attractive.
A good company name should be:
- Distinctive
- Appropriate for your business
- Suitable for registration
- Easy for customers to remember
- Suitable for your long-term brand
- Less likely to create avoidable approval issues
We Help You Select a Practical Company Name
If you have several ideas, we can help you assess them and identify suitable alternatives before submitting the reservation.
Our free preliminary company name availability check can help you identify potential issues before proceeding with the formal reservation process. Final approval, however, remains with the Registrar of Companies.
Check Your Company Name for Free
2. Company Name Reservation Assistance
Once a suitable name has been selected, we can assist with the name reservation process.
We help you understand:
- What information needs to be submitted
- How the proposed name should be presented
- What alternatives should be kept ready
- What to do after approval
- What to do if the name is rejected
- What to do if the application remains pending
Our objective is not simply to submit a name.
We want to help you move from name selection → name approval → incorporation.
3. Is Your Company Name Reservation Stuck?
This is one of the situations where professional assistance can be particularly useful.
You may have submitted a name reservation through eROC and be waiting for a response without knowing whether:
- The application is still being processed
- Further information is required
- The name has an issue
- The application needs correction
- You should follow up with the ROC
- You should consider an alternative name
If you have already submitted the application yourself, you do not necessarily need to start again.
Send us your application details and current status.
We can review the situation and advise you on the appropriate next step.
Already stuck?
WhatsApp your eROC screenshot to MAPA Corporate Services.
📱 +94 77 011 7760
4. What If Your Company Name Has Been Rejected?
A rejected company name does not necessarily mean that your business registration has to stop.
We can review the reason for rejection and help you determine the appropriate course of action.
Depending on the circumstances, this may involve:
Reviewing the rejection → modifying the proposed name → selecting an alternative → resubmitting → or considering an applicable review/appeal process.
We can also help you avoid repeatedly submitting names that are likely to encounter the same problem.
5. Professional Company Incorporation Documentation
Once your company name is approved, the next stage is incorporation.
This is where the quality and consistency of your documentation become particularly important.
We professionally prepare the incorporation documentation based on your company’s actual structure and information.
Depending on the circumstances, this may include:
- Form 1
- Form 18
- Form 19
- Articles of Association
- Share-related documentation
- Beneficial Ownership documentation
- BO01
- BO05
- Other applicable ROC/eROC documents
We ensure that key information is properly coordinated across the documentation, including:
- Company name
- Directors
- Company secretary
- Shareholders
- Shareholding
- Registered office
- Company structure
- Beneficial ownership information
Why professional documentation matters
A simple inconsistency between documents can create unnecessary questions, corrections or resubmissions.
Our aim is to prepare the documentation professionally and correctly based on the information you provide, reducing avoidable errors and making the registration process smoother.
6. Professionally Prepared Articles of Association
The Articles of Association (AOA) are an important part of your company’s constitutional documentation.
We assist with preparing the Articles of Association appropriate to the company’s structure and requirements.
This can cover matters relating to:
- Shares and share capital
- Shareholder rights
- Directors
- Company meetings
- Decision-making
- Share transfers
- Administration of the company
- Other applicable corporate provisions
Instead of downloading a generic document and trying to determine what should be changed, you can have your incorporation documentation prepared and coordinated by professionals familiar with Sri Lankan ROC requirements.
7. Beneficial Ownership – BO01 & BO05
Beneficial Ownership compliance is another important part of the current company incorporation process.
The information submitted through the BO process needs to correspond with the company’s ownership and control structure.
We assist with the preparation and submission of applicable Beneficial Ownership forms, including BO01 and BO05, and help ensure that the information is consistent with the company’s incorporation documentation.
If you are unsure:
Who needs to be declared?
What information needs to be provided?
How should the ownership/control information be reflected?
We can guide you through the applicable process.
8. Your Incorporation Application Was Returned?
Don’t panic if ROC has returned your application.
A returned application should be reviewed carefully rather than simply resubmitting the same documents.
We can assist with:
- Reviewing ROC comments
- Identifying the required corrections
- Correcting forms
- Reviewing the Articles of Association
- Checking inconsistencies between documents
- Correcting relevant company information
- Preparing the resubmission
- Assisting with further ROC queries
Already prepared the documents yourself?
That’s fine.
You can send us the ROC comments and the documents you submitted.
We can review what needs to be corrected and explain the next step.
9. Incorporation Stuck After Submission?
Some applicants successfully complete name reservation but then become stuck during incorporation.
For example:
Name Approved → Documents Prepared → Incorporation Submitted → No Progress
Or:
Incorporation Submitted → ROC Requests Corrections → Applicant Doesn’t Know What to Change
Or:
Application Returned → Corrections Made → Resubmission Required
You don’t have to abandon the application and start from the beginning.
We can help you identify where the process has stopped.
Send us:
- Your eROC application/reference details
- Screenshot of the current status
- ROC messages or notifications
- Documents already prepared, where relevant
We can review the situation and advise you on the appropriate next action.
10. Company Registration Doesn’t End With the Certificate
Getting your Certificate of Incorporation is an important milestone.
But your company’s corporate administration continues after incorporation.
Companies can experience changes throughout their lifetime.
For example:
- A new director may be appointed
- A director may resign
- The company secretary may change
- The registered office may change
- Shareholders may change
- Shares may be issued or transferred
- The Articles of Association may need amendment
- Other company information may need to be updated with ROC
This is where ongoing company secretarial support becomes valuable.
11. Director Changes
Need to appoint or remove a director?
We can assist with the relevant corporate documentation and ROC filing process.
This can include assistance with:
- Director appointments
- Director resignations
- Changes to director information
- Relevant resolutions and documentation
- Applicable ROC filings
12. Company Secretary Changes
Every company needs to maintain its company secretarial arrangements in accordance with the applicable requirements.
If you want to:
- Appoint a new company secretary
- Change your existing secretary
- Transfer your company secretarial work to MAPA
we can assist with the relevant documentation and ROC updates.
Need a Qualified Company Secretary?
MAPA Corporate Services provides professional company secretarial services, including statutory compliance, annual returns, registers, corporate changes and ROC filings.
Learn About Our Company Secretarial Services
13. Amendments to Articles of Association
As your business grows, the company’s original constitutional arrangements may need to change.
Where applicable, we can assist with:
- Reviewing proposed amendments
- Preparing the required documentation
- Preparing corporate resolutions
- Updating the Articles of Association
- Making the applicable ROC filings
This allows your company’s constitutional documents to remain aligned with its current requirements.
14. Form 13, Form 15 & Other ROC Filings
Companies may need to make various filings with the Registrar of Companies during their lifetime.
Depending on the transaction or change involved, this may include Form 13, Form 15, Form 16 and other applicable statutory filings.
We can assist with identifying the applicable filing, preparing the documentation and completing the relevant ROC submission.
Our company secretarial services also cover annual returns, statutory registers, share transfers, appointments and other corporate changes.
15. From Company Name to Ongoing Corporate Compliance
With MAPA Corporate Services, you can obtain support throughout the company’s lifecycle.
Before Incorporation
Business Structure
↓
Company Name Selection
↓
Name Availability Check
↓
Name Reservation
During Incorporation
Professional Documentation
↓
Forms 1, 18 & 19
↓
Articles of Association
↓
Beneficial Ownership – BO01 & BO05
↓
ROC Submission
↓
Corrections / Resubmission if Required
↓
Certificate of Incorporation
After Incorporation
Company Secretary
↓
Annual Returns & Statutory Registers
↓
Director / Secretary Changes
↓
Shareholder & Share Changes
↓
Registered Office Changes
↓
AOA Amendments
↓
Form 13 / Form 15 / Other Applicable ROC Filings
One professional team. Support throughout your company’s journey.
Why Choose MAPA Corporate Services?
Professional Corporate Support
We are more than a company registration agent.
MAPA Corporate Services provides corporate, secretarial, accounting and tax support for businesses in Sri Lanka.
Our approach includes:
✔ Professional documentation
We prepare incorporation and corporate documents based on your company’s requirements.
✔ Qualified company secretarial support
We can continue supporting your company after incorporation.
✔ ROC & eROC assistance
From name reservation to corporate changes and statutory filings.
✔ Beneficial Ownership support
Assistance with applicable BO submissions and information.
✔ Support when things go wrong
If your application is rejected, returned or becomes stuck, we can review the situation and help you determine the next step.
✔ One-stop business support
Through MAPA Corporate Services and our associated professional services, you can also obtain accounting, tax and business advisory support as your company grows.
Already Started Your Company Registration?
You don’t need to start over.
If you have already:
- Submitted a name reservation
- Received a rejection
- Submitted incorporation documents
- Received an ROC correction request
- Been asked to resubmit
- Submitted BO forms
- Become stuck somewhere in eROC
Contact us and let us review your current position.
Send us a screenshot of your eROC status or ROC communication through WhatsApp.
📱 WhatsApp MAPA Corporate Services
+94 77 011 7760
+94 70 286 1981
info@startabusinessinsrilanka.com
Contact MAPA Corporate Services
Starting a Company in Sri Lanka?
If you haven’t started the process yet, we can help you from the beginning.
Our incorporation packages include professional guidance, name reservation, incorporation documentation, Articles of Association and Beneficial Ownership support.
View Company Incorporation Packages & Pricing
You can also request a free preliminary company name availability check before deciding to proceed.
Check Your Company Name for Free
Don’t Let a Stuck Application Stop Your Business
Whether you are choosing a company name, waiting for approval, dealing with a rejected name, preparing incorporation documents, correcting an ROC application or managing an existing company, professional support can save you time and unnecessary frustration.
MAPA Corporate Services helps you move from company idea to incorporation — and from incorporation to ongoing corporate compliance.
Ready to get started?
Send us your proposed company name or your current eROC status today.
📱 WhatsApp: +94 77 011 7760
📱 WhatsApp: +94 70 286 1981
📧 info@startabusinessinsrilanka.com
🌐 StartABusinessInSriLanka.com
MAPA Corporate Services (Pvt) Ltd — Professional Company Registration & Corporate Secretarial Support in Sri Lanka.